Small businesses are the backbone of the UK economy. They create two out of every three new jobs in this country and account for almost half of all UK sales. But too often, small businesses are unorganized and chaotic, which can lead to a lot of missed opportunities and ultimately failure.
Luckily, some simple tips can help any small business get organized and run like a well-oiled machine. In this article, we’ll go over eight of the most important organizational tips for small businesses. So read on to learn how to finally get your business under control!
Invest in a Quality Franking Machine
If you run a small business that regularly sends out mail, then investing in a quality franking machine can save you a lot of time and hassle. Franking machines allow you to quickly and easily add postage to your letters and packages, without having to go to the post office. And since they come with built-in scales, you’ll always know that you’re paying the correct amount of postage. Not only will this save you time, but it will also save you money on postage costs.
When in the market for a Franking Machine, compare several models from different suppliers to get the best deal. Make sure to always go with a franking machine supplier that offers a full warranty and 24/7 customer support. And if you want to take your business up a notch, consider investing in a smart meter franking machine. Smart meters come with built-in software that can automatically update your postage rates, so you’ll never have to worry about overpaying for postage again.
Use an Online Scheduling Tool
Whether you’re scheduling appointments with clients or managing employee shifts, using a scheduling service software can save you a lot of time and headaches. Trying to keep track of all your appointments manually is not only incredibly time-consuming, but it’s also prone to errors. Online scheduling tools allow you to quickly and easily schedule appointments, send out reminders, and keep track of your calendar all in one place.
There are a ton of different online scheduling tools to choose from, so be sure to do your research before selecting one. And when in doubt, always go with a tool that offers a free trial period so you can test it out before committing to it.
Create a Filing System
One of the best ways to keep your small business organized is to create a filing system for all your important documents. Having a designated place for everything will help you stay on top of your paperwork and avoid losing anything important. You can either create a physical filing system using manila folders and file cabinets, or you can create a digital filing system using a cloud-based storage service like Dropbox or Google Drive.
If you opt for a physical filing system, be sure to label each folder clearly and use a color-coding system to help you keep track of where everything is. And if you go with a digital filing system, be sure to create folders for each different type of document and name them accordingly. For example, you might have a folder for invoices, another for client contracts, and another for employee records.
Get a CRM System
A CRMÂ (customer relationship management) system is a must-have for any small business that wants to stay organized. CRM systems help you keep track of your customers, prospects, and leads, as well as manage your sales and marketing efforts. In other words, they’re a one-stop shop for all your customer data. The most popular CRM systems on the market include Salesforce, HubSpot, and Zoho.
Choosing your provider carefully will ensure that you get a CRM system that meets your specific business needs. You can pay as you go with HubSpot on demand making sure you never spend too much, or go for a more traditional monthly subscription with Salesforce. Whichever option you choose, having a CRM system in place will help streamline your operations and keep all your customer data organized and easily accessible.
While CRM systems can be a bit pricey, they’re more than worth the investment. Not only will they help you stay organized, but they’ll also help you boost your sales and grow your business. So if you still don’t have a CRM system in place, now is the time to invest in one.
Implement an Accounting Software
Keeping track of your finances is crucial to the success of any small business. But if you’re still using a spreadsheet to manage your finances, it’s time to upgrade to accounting software. Accounting software makes it easy to track your income and expenses, reconcile your bank accounts, and prepare for tax time. Plus, most accounting software programs come with a ton of helpful features like invoicing, budgeting and reporting.
When choosing accounting software, be sure to select one that’s specifically designed for small businesses. Keep in mind that not all accounting software programs are created equal, so be sure to do your research before selecting one. Consult with other small business owners, read online reviews, and compare features to find the best accounting software for your needs.
Although starting a small business can be a bit overwhelming, there are plenty of simple ways to stay organized and on top of things. By following the tips outlined above, you’ll be well on your way to running a successful and organized small business. Just remember to stay flexible and always be willing to adjust your methods as needed. After all, the best way to run a small business is the way that works best for you.
